How should a PSO prepare a formal enforcement report?

• A. Include property details, observed violations, by-law references, actions taken, evidence collected, orders issued, and next steps or recommended remedies.
• B. Only include the address and owner contact information.
• C. Provide a verbal summary.
• D. Avoid noting by-law references.

Answer: (A)

When preparing a formal enforcement report, the key is to create a complete, auditable record that ties the violation to the applicable rules, shows what was observed, and outlines the actions and next steps. The best approach includes property details, observed violations, by-law references, actions taken, evidence collected, orders issued, and the next steps or recommended remedies. This level of detail ensures the report has a clear legal basis, demonstrates what was found and done, and provides a concrete path for follow-up, including deadlines or required remedies. It also helps communicate clearly with the property owner and supports any further enforcement steps or potential appeals by showing exactly what was observed and what authority under which action was taken. The other options miss essential components: merely listing an address and owner contact information lacks enforcement substance; a verbal summary isn’t a formal, defensible record; and avoiding by-law references removes the legal basis for the actions taken.