How should information be stored and protected in enforcement cases?

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Storing enforcement case information in a secure, access-controlled system with privacy protections and defined retention periods is essential. This approach keeps sensitive data confidential by ensuring only authorized personnel can view or modify records, and it aligns with privacy laws and records-management policies that govern how long information must be kept. Implementing protections like role-based access, encryption, audit trails, and regular retention schedules helps prevent disclosures, data loss, and unauthorized alterations while making sure records are preserved for the necessary period and disposed of properly when no longer needed.

Placing information in public files exposes sensitive details to anyone, which is a clear privacy and security risk. Using personal devices without encryption or keeping data on unencrypted USB drives also creates serious vulnerabilities if devices are lost or stolen.